Documents & process
Distribution Matrix
The table stating who receives which documents, at which status, and for what purpose. It is what turns document control from a series of individual decisions into a rule.
Without one, distribution is done from memory — and memory omits the subcontractor who joined in month nine, the consultant who changed firms, and the specialist who only needs the drawings for one package but needs them urgently.
The omission is invisible until it is expensive: somebody builds from a superseded drawing because nobody sent them the new one, and the reason nobody sent it is that nobody was on the hook for sending it.
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